For Congress Registration and Hotel Reservation, all participants must submit a complete on-line registration form.
The ESPEN Congress requires the full data for each individual participant, including updated postal address and e-mail address. Incomplete registrations cannot be processed. Confirmation of the registration will be sent only when the corresponding payment is received.
While registering on-line, it is possible to create a user-account, enabling you to come back and update to your data.
ESPEN 2018 Registration Fees*
|Registration categories||Until 17 May 2018*||From 18 May 2018*|
|ESPEN Member||EURO 440||EURO 530|
|Non Member||EURO 545||EURO 635|
|Nurse – ESPEN Member||EURO 320||EURO 375|
|Nurse – Non Member||EURO 375||EURO 430|
|Dietitian – ESPEN Member||EURO 320||EURO 375|
|Dietitian – Non Member||EURO 375||EURO 430|
|Student**||EURO 265||EURO 320|
|NO ACCOMPANYING PERSON REGISTRATION|
* Fees payable in EURO only, 21% VAT included.
** For Students (under 35, born after 01.01.1983), a letter of confirmation from the Head Unit must be sent upon registration.
Early registrations will be accepted until 17 May 2018, midnight CET. The reduced fees will only apply when early registration is accompanied by payment and received before said deadline (17 May 2018). If your payment is not received before the deadline, the late registration fee will be automatically charged.
Delegates’ registration fee includes:
- Access to the sessions
- Welcome reception
- Access to the industry exhibition and poster area
- Congress Bag
- Certificate of Attendance
- Scheduled coffee breaks
- Lunch box on Sunday 2nd and Monday 3rd September
Companies unrelated to ESPEN are using our brand pretending to provide official services on websites. In particular it is a company from India (HICORD / Holiday India). They are not mandated by ESPEN.
The official registration and housing agent for ESPEN 2018 is MCI-Group in Geneva, contacts below.
MCI Contact: EspenR@mci-group.com
In the permanent ambition to support the Clinical Nutrition community with the best available information, ESPEN is collecting the contributions from all presenters in the ESPEN Congress in digitally recorded format except the LLL lectures.
The purpose of the recording is to make these State-of-the-Art presentations available to a wider audience and with this, the latest progress in clinical, research and patient oriented Clinical Nutrition will also be available to those not able to follow the proceedings during the conference.
KINDLY NOTE THAT:
- The access to these presentations is included in the Full Access Registration fee
- The presentations will be recorded as a series of slides accompanied by the speaker’s spoken comments and explanations from the session, but without video images
- The presentations should be accessible approximately 3 weeks after the Congress
- The presentations will be accessible for 12 months
The LLL Courses are paid courses to be reserved upon registration (cf. on-line registration form) and are open for all nutritional care givers (doctors, pharmacists, dietitians and nurses).
All the LLL courses will take place at the IFEMA. To register to any LLL courses, you need to be fully registered to the 40th ESPEN Congress. Kindly note that some LLL courses are linked with the Educational Programme and are open to all the Congress participants. However participants wishing to take the LLL tests that follow the corresponding Educational session must register specifically to the latter.
The LLL tests will take place after the session at the IFEMA and participants must be registered to the corresponding LLL Courses. The corresponding vouchers will be provided together with the name badge.
Seats are limited for each LLL Course & Tests (registration on a “first come, first served” basis). Registration to the Congress is mandatory to attend the LLL courses.
|ESPEN MEMBER||ESPEN NON-MEMBER|
|1 topic||EUR 35||EUR 105|
|2 topics||EUR 65||EUR 155|
|3 topics||EUR 95||EUR 185|
|4 topics||EUR 100||EUR 190|
|5 topics||EUR 125||EUR 225|
|6 topics||EUR 130||EUR 230|
|7 topics||EUR 140||EUR 255|
Full payment should be received before the relevant deadline. To facilitate processing, participants should clearly indicate in all remittances their name, address and the purpose for which the payment is made. Either of the following means can be used for payment:
- Credit Card
American Express, EuroCard/MasterCard and Visa cards will be accepted.
Please fill in your card number and expiration date on the registration form as indicated.
- Bank transfer
Payable in Euros to ESPEN 2018 c/o MCI Suisse SA
- Payable in Euros to ESPEN 2018 c/o MCI Suisse SA
- UBS SA – CP 2600 – 1211 Geneva 2 – Switzerland
- Account N° 240-369.393.71L – Clearing 240
- Swift UBSWCHZH80A
- IBAN CH 18 0024 0 240 36 93 93 71L
- Bank Address: UBS SA – CP 2600 – 1211 Geneva 2 – Switzerland
Please indicate “ESPEN 2018 – free of charge for the receiver account”.
Copy of bank transfer should be sent together with registration form.
Other registration guidelines
For group registration, a minimum of 3 participants is required. Please contact the Congress Secretariat, MCI Suisse SA at espenR@mci-group.com, to obtain the group registration form. It is highly advised to collect Congress documents and bags as early pick-up. Kindly contact the Congress Secretariat, MCI Suisse SA.
Confirmation will be sent only when the corresponding payment is received. Participants should bring their letter of confirmation to the registration desk at the Congress Venue when collecting their documents.
Registration at the venue
The Registration desk at the IFEMA will open on Friday 31 August 2018 at 12.00 and will stay open throughout the Congress (according to opening hours indicated in the programme). The Registration Desk will be located at the entrance of the Congress Centre – NORTH ENTRANCE. Kindly note that by registering on-site, you are not guaranteed to get the Congress bag & documents, and that availability of hotel accommodation at that time may be limited. Please arrive early if you wish to register on-site.
MCI has reserved a large number of hotel rooms in various hotels in different price categories. Kindly make your reservation while you are registering on-line. Reservations will be made on a first-come, first-served basis. Individual participants are asked to book their hotel on-line. More information is available under the section “Accommodation”.
Registration modification & cancellation
All cancellations must be sent to MCI Suisse SA in writing (fax, letter, or email). For cancellations
received until Wednesday, August 1, 2018 deposits will be refunded less 25% administrative charge. After this date, no refund will be possible.
A handling fee of EUR 40 per registration will be charged for every registration modification received after Wednesday, August 1, 2018. For a badge name change, written permission from the original participant will be required, along with full contact details of the substitution.
If a badge is lost or forgotten, an administrative fee of EUR 80 will be charged for the reprint of the badge after identity verification (passport, driving license or other recognized identification document).